UTP First Virtual Orientation ;)

Assalamualaikum guys :)

How are you guys? Well, alhamdulillah I'm find but like usual, my skin getting flaky because of eczema. So, please pray for me ;)

Btw, I'm currently on my way to third year in Chemical Engineering and like we all know, KPM prohibit any university to conduct learning face to face, it's basely online learning. So, here I am, in my house doing online learning, assessment, tests, quizzes. I really hope that we permitted to be in university and learning face to face, but well this is for the best. Hope Covid-19 end well insyaAllah.

So, today I'll be sharing a draft article written by me. Basically, it's not proofread yet but I believe you'll get the context later once you read. The simpler article that have proofread is in @UTPCakna instagram and facebook :>
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For the first time ever, UTP Virtual Orientation Week (V’OW) were held on the 1 June 2020 and 2 June 2020. 59 UTP students were involved as facilitators and have volunteered to be apart of the team a month prior before the event. Even though this was the first orientation week done virtually, however the number of facilitators involved for V’OW May 2020 were almost the same as the previous UTP Orientation Week. The High Committees of V’OW May 2020 were consist of a project director which representing Student Representative Council (SRC), a secretary, Assistant Project Directors from Residential College Support Unit (RCSU), MedTech and Rakan Masjid UTP, Head and Deputy Head of Facilitator. A lot of preparations and strategies needed to be done well by facilitators, High Committees of V’OW and UTP Management.

Therefore, to ease the flow of Orientation Week, there are two departments created which were Activities and Games Department and Welfare Department. The main purpose of Orientation Week facilitator is to assist the new intake, however being in departments they played another role too. The objective of Welfare Department in V’OW have slight difference from previous Orientation Week, which were to assist students, in term of any flaws in registrations and finance, and to keep tab on their welfare. To ease their registration and help in assisting problems, Welfare Department are one of the spokesmen between UTP Management and new intake students. Whereas, Activities and Games Department helped in assisting modules and virtual activities. Within the department, they were divided into 2 units, which were Activities Unit and Games Unit, and in the unit themselves they were divided into a smaller sub-unit which were Logistic, Ceremony and Protocols and Public Relation. These modules were created and prepared by UTP Management and the flows of the modules were prepared by Activities Unit. While in the contrary, Games Unit prepared virtual games that can be used for bonding session and conducted challenges which the prizes were prepared by the Centre for Sudent Development (CSD). Some of the games suggested were Gartic.io, Quizzis and Werewolf in Telegram. These challenges were conducted in all social medias and there were rules and regulations needed to follow in order to win the prizes.

Approximately around 500 new intake students have registered as a UTP student. In order to ease V’OW, new intake students were asked to join few groups in social medias such as Telegram and Facebook group. As usual, every orientation week there will be Buddy Group which consist of Senior Buddy, who are the facilitators of the Orientation Week, and Junior Buddy, who are the new intake students. 33 Buddy Groups were formed based on list names provided by Registra which consist of 15-18 students excluding facilitators. The role of Senior Buddy is to assist and help new intake students in familiarizing with UTP systems and act as a peer helper also, as they are new to university’s life. Therefore, in order to create bonding between them, facilitators were encouraged to create Whatsapp buddy group and conducted any virtual games or bonding activity through videocalls.

To receive Orientation Week kit, the new intake students were required to complete the modules before the end of V’OW and they will complete them in Ulearn, which is one of UTP Website. These modules will be conducted either individually or in group, which depends on their Buddy Group. However, at the end of the module, there would be Question and Answer (Q&A) Session with the UTP Management to clarify any enquiries. Therefore, this session, which includes any formal session with UTP Management, was conducted via Microsoft Team. Whereas, for sharing sessions between current UTP Students and the new intake students, these sessions were conducted using Streamyard and Facebook. Streamyard are used to control the flow of the session as they are for the moderator and speakers. As for the viewers, they will watch the session through Facebook Group. Usually, the new intake students are quite shy in asking question to the management. Therefore, there are some slots provided for the facilitators to conduct Buddy Group Session, which were Easy and Free Slot and FAQ session. These sessions were used either to explain any frequent asked question (FAQ) by the UTP Students, bonding session between senior and junior buddy or as a sharing session from an experienced UTP students to the new intake students.

After the orientation week, facilitators of V’OW May 2020 received positive feedbacks and even the Buddy Group Session were still conducted. These experiences are so valuable as it is a challenge for us, being the pioneer for this Orientation Week. I believed, these experiences and knowledge can be used for the upcoming Virtual Orientation Week as we have documented every document and postmortem of the event. Being a facilitator for Orientation Week is truly a challenge but it is also a pleasure for us. Most of the facilitators enjoy being a facilitator and I believe no one has regret being one.


Facilitators of V'OW May 2020
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So, thank you for reading and I hope you guys in good condition and health. May Allah bless us and stay stay everyone. 

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